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Privacy & Cookies

General - Updated 23/05/2018

This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.

The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.

Megaman UK Ltd is pleased to provide the following Privacy Notice:

Personal Data

Megaman UK Ltd uses the information collected from you to provide quotations, make telephone contact and to email you marketing information which Megaman UK Ltd believes may be of interest to you and your business. In you making initial contact you consent to Megaman UK Ltd maintaining a marketing dialogue with you until you either opt out (which you can do at any stage) or we decide to desist in promoting our services.

Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. Megaman UK Ltd may from time to time use such information to identify its visitors. Megaman UK Ltd may also collect statistics about the behavior of visitors to its website.

Megaman UK Ltd’ website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Megaman UK Ltd website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using Megaman UK Ltd’ website.

Any information Megaman UK Ltd holds about you and your business encompasses all the details we hold about you and any sales transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit referencing agencies.

Megaman UK Ltd will only collect the information needed so that it can provide you with marketing and consulting services, this agency does not sell or broker your data.

Legal basis for processing any personal data

To respond to marketing enquiries.

Legitimate interests pursued by Megaman UK Ltd.

To market the services and/or products offered by Megaman UK Ltd.

Consent

Through agreeing to this privacy notice you are consenting to Megaman UK Ltd processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing sales@megamanuk.com or writing to us, see last section for full contact details.

Disclosure

Megaman UK Ltd may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. Megaman UK Ltd requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.

Megaman UK Ltd do not broker or pass on information gained from your engagement with the agency without your consent. However, Megaman UK Ltd may disclose your Personal Information to meet legal obligations, regulations or valid governmental request. The agency may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of Megaman UK Ltd, its clients and/or the wider community.

Retention Policy

Megaman UK Ltd will process personal data during the duration of any contract and will continue to store only the personal data needed for five years after the contract has expired to meet any legal obligations. After five years any personal data not needed will be deleted.

Data storage

Data is held in UK using different (multiple) servers. Megaman UK Ltd does not store personal data outside the EEA.

Your rights as a data subject

At any point whilst Megaman UK Ltd is in possession of or processing your personal data, all data subjects have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.

In the event that Megaman UK Ltd refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

Megaman UK Ltd at your request can confirm what information it holds about you and how it is processed

You can request the following information:

  • Identity and the contact details of the person or organisation (Megaman UK Ltd) that has determined how and why to process your data.
  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of Megaman UK Ltd or a third party such as one of its clients, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority (Data Protection Regulator).
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

To access what personal data is held, identification will be required

Megaman UK Ltd will accept the following forms of ID when information on your personal data is requested: a copy of your national ID card, driving license, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If Megaman UK Ltd is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to sales@megamanuk.com or by phoning 01707 386000 or writing to us at the address further below.

Complaints

In the event that you wish to make a compliant about how your personal data is being processed by Megaman UK Ltd or its partners, you have the right to complain to Megaman UK Ltd’s  MD. If you do not get a response within 30 days you can complain to the Data Protection Regulator.

The details for each of these contacts are:

Megaman UK Ltd, attention of the MD

Unit 2 Quadrant Park

Mundells

Welwyn Garden City

Herts.    AL7 1FS

Telephone 01707 386010 or email sales@megamanuk.com

Email

Moreover, if you send an inquiry requesting support, sales or other information, it is necessary to collect your name and e-mail address. Other MEGAMAN support sites will also request your address, phone number and purchase information about the product for registration and support purposes. The information you provide will not be sold or given to any outside organization for solicitation. Agents or contractors of MEGAMAN, who have access to your personal information, will use it only to carry out the requested services. If you agree, MEGAMAN may use this information to update you on new products, special offers, and updated information.

Cookies

The Megaman (UK) Ltd website uses a number of different "cookies" to better serve you with more tailored information when you return to the website. Cookies are small, anonymous bits of data stored on your PC or device that allows us to monitor the usage of our site. You can find out more about cookies, how they work, and how to control or delete them at http://www.aboutcookies.org.

The list below describe the cookies we use on this site and what we use them for. Currently we operate an implied consent policy which means that we assume you are happy with this usage. If you are not happy with, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browsers anonymous usage setting (called Incognito in Chrome, InPrivate for Internet Explorer, "Private Browsing" in Firefox and Safari etc.

First Party Cookies

These are cookies that are created by our site directly.

  • PHPSESSID: This contains anonymous session data that monitors how you use the site and remembers your preferences.

Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allow visitors to share content onto social networks. Cookies are currently set by **LinkedIn, Twitter, Facebook, Google+ and Pinterest. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.

  • Google Analytics: We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are. You can find out more about Google's position on privacy as regards its analytics service at http://www.google.com/intl/en_uk/analytics/privacyoverview.html

More information

More information on session cookies and what they are used for at http://www.allaboutcookies.org/cookies/session-cookies-used-for.html